The Inventory module contains all items in the Awana Ministry Supply Catalog. It helps track the quantity of items in stock. The Order form makes it easy to build and track supply orders. When a shipment is received, marking the items as received in the Order form replenishes the Inventory Quantities in Stock. Below are examples with links to related topics. See additional information in the Inventory Module.
When an award is triggered, the award item's Quantity in Stock is reduced. When a new handbook or uniform is assigned, the quantity in stock can be reduced if the option is selected on the dialog.
To view items that need to be ordered, on the Inventory grid, select to Show: "Items we use and need to order" to display items that have a Qty in Stock less than the set Re-Order level. Select all the desired rows and choose 'Add the selected items to an Order' from the Action dropdown or the right click pop-up menu.
Open and review an Order under Inventory > Orders. Add additional items and adjust quantities if needed. Place the order with Awana Clubs International through the Online Store. Then, change the Order Status to Submitted so it can no longer be modified.
When an order arrives, open the Order and set the status to Received. Check boxes will be shown in the Line Items grid. Mark each item as received as the shipment is verified. The item's Quantity in Stock will be increased by the appropriate amount. After all items are marked as received, the Awana Order Number and Invoice fields can be updated. When all work on the Order is complete, change the Status to Closed.