If the Inventory Tracking preferences are set to automatically add line items to an open supply order when the Item's Order Level Quantity is reached, there might be an existing, open order that was already created. Otherwise, click the New Order button above the Orders grid in the Inventory Module. Here is an overview of the process:
| 1. | Open - the default Status when an order is created. Each item to be ordered should have a line item entry in the grid in the lower section. To add items to the order: |
| • | Click the New Line Item button above the grid. A new row will be displayed. |
| • | Either select from the drop-down menu or type an Item Number or Description. |
| • | Update the Qty Ordered if needed. Line #, Pkg Qty, Cost, and Extension are filled automatically. |
| 2. | Submitted - use when the order has been placed as desired with Awana (via internet, phone, e-mail, etc.). |
Here is an example of a printed Order form:
| 3. | Received - use when the order arrives. The Rcvd, Qty Rcvd and Qty B/O columns show in the grid. As the Rcvd box is marked, the Qty Rcvd defaults to the total Qty Ordered and Qty B/O defaults to zero. Update these values as needed to reflect the correct quantities received. |
| 4. | Closed - use after the invoice paid check box is marked and the corresponding Paid Invoice # is entered. |
