AWdb can be used to track participants and attendance for a summer Bible School or Camp. The Registration Form can be customized for VBS/Camp use. Other reports such as Clubber Lists, Mailing Labels, Name Tags, etc. might also be helpful.
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For Camp, follow the same instructions below, but substitute "Camp" for "VBS".
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To set up the database:
| 1. | Update to the newest version of AWdb. |
| 2. | Finish out the current Awana Club Year. |
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Do not proceed setting up VBS until the current club sessions are completed!
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| 3. | Go to Admin > Generic Lookups and select Club Years. Add a new record to represent the specific VBS year. For example, use Club Year "VBS 2019", Logical Order one greater than what is shown for the existing 2018-2019 Club Year, and "1" as the Meeting Interval value. Click the check mark at the bottom of the grid to post the new record. |
| 5. | Click New Year Setup (also under Admin > Database Utilities) and follow these steps: |
| • | Step 1a: select "VBS 2019" as the Club Year and enter VBS Starting and Ending Dates. |
| • | Step 1b: review/add/edit the specific "Club Names" to use for VBS. Note: all records should have a Base Club value of "VBS". Keep in mind that, just like Awana, a specific Grade and Gender can only be assigned to a single specific club name. |
| • | Step 2, Promotions: be careful about whether or not to "Promote each clubber's School Grade to the next level". It's OK to do it for VBS; but if you DO, then DO NOT PROMOTE AGAIN when the New Year Setup is run for the next Awana club year. |
| • | Step 3, Club Assignments: select the appropriate Club Name for each Grade and Gender. |
| • | Step 4: review each field to decide how to handle each of the resets. |
| • | Step 5, click the Begin Processing button to generate the VBS weekly attendance records. |
