Besides tracking the basics like member contact information, attendance, dues, handbooks, sections and points, AWdb can also track leader service and training, inventory, donations, household account balances, events, contacts, and more. This section assumes understanding of the topics covered under learning the basics to delve deeper into the robust features of AWdb.
|2.||Start to track Inventory by entering your club's current inventory into the database. Once it's initialized, the inventory Quantity in Stock values can be automatically decreased as awards are earned and books are assigned and increased as items on an Order are marked as Received. AWdb can even automatically add items to an order when the quantity in stock gets low. For this all to work, make sure that the Inventory Tracking options are turned on. |
|3.||Maintain details about orders placed with Awana Clubs International including which items have been received or back-ordered. Although AWdb does not actually make a connection to Awana, the completed order form makes phoning, faxing, mailing or entering the order into the Awana website very simple.|
|4.||Post payments for dues, uniforms, books, etc. to the applicable fees and track which items have been received. By sorting and filtering the Ledger Module grids, totals for received payments, amounts still outstanding, or the total cost incurred to the club for waived fees can be determined.|
|5.||Periodically print Household Account Statements to remind members of the total balance for the items they have received. The statement is customizable, so you can give contact information or information about possible scholarships. Specific Household Account Statements can be printed directly from any family's Household Ledger.|
|6.||Use the Offering field of the Check-in grid or the Donations Module to keep track of extra money that is given for any reason. The names of the accounts to which donations can be made can be customized. If a donation earned an award, that can be indicated.|
|7.||Enter a record in the Contacts Module when a leader sends a postcard, makes a phone call or otherwise contacts a clubber.|
|8.||Use the Events Module to track members who attended events and if an award was earned. This is handy for Bible Quizzing and Awana Games participants, for example.|
There are often multiple ways to perform the same action. For example, new records can be created using the File > New menu, by using a New button on a toolbar, or pressing Ctrl+N within appropriate grids. Also, a record can be opened using the Open button, double clicking a row in a grid, using the right click pop-up menu, or by pressing the Enter key or the Ctrl-O keys while a row is selected. It is not important to know ALL of the ways to perform an action, just the technique that makes sense for you!