Approved Workman Database 5.9 - User Guide

Learning the Basics

Learning the Basics

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Learning the Basics

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AWdb consists of different modules that work together to maintain records for an Awana program. Each tab on the Main AWdb window represents a module. Each module has a chapter in the User Guide explaining its functionality. This chapter collects the basic information into one place to quickly learn about AWdb. Use the navigation tools (forward and back links, topic links, and topic navigator) to keep coming back to this "Learning the Basics" page to continue with the next step.

Introductory Walk-through

1.Log in to the database.
2.Get familiar with the Main Window, including an overview of the different Modules.
3.After becoming familiar with AWdb, purge the sample data; then run the New Year Setup.
4.Review the Club Setup to adjust point values for the weekly attendance categories and personalize items like Custom Field headings and Team Names.
5.Enter your church and club information so it prints on reports and can be used on order forms.
6.Review customizations under the Options tab.
7.For fun, personalize the database's look and feel with photos on the Home Page or Log-in dialog.
8.Begin entering member records.
9.Assign members to teams and assign handbooks and uniforms.
10.To convert the Trial Version to a fully registered version, purchase a license.
11.Preview reports that might be useful getting started:
Registration Forms - for clubbers or leaders; blank or pre-filled
Name Tags - with or without photos
Medical list - communicate medical conditions and allergy information with leaders
Worksheets - record attendance if no computer is available at check-in time
Detailed Handbook Status report or Check-in and Progress Report Worksheet - mark completed sections if no computer is available for the leaders during handbook time
Household and Member ID List - get a parent's initials when picking up a clubber
Birthday list, Visitor list, and Award list - use during the closing ceremony
Clubber Contact Information - facilitate sending encouragement and birthday wishes
12.Use the Check-in Module to keep track of attendance, points,and dues.
13.Mark handbook sections as completed and pull awards.
14.Learn how to to work with the grids to generate ad-hoc reports.
15.Run the backup utility (under Admin > Database Utilities) each week to protect your data!

After learning the basics, continue to learn more!