The Check-in Module |
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The Check-in Module |
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The Check-in Module |
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The Check-in Module |
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The Check-in Module provides a way to quickly and easily track Attendance, Dues, Offerings, and other categories, like: Uniform, Bible, Book, and Bonus, as well as add visitors and mark completed handbook sections. With each click, the section counts and point totals are updated and awards are automatically triggered when appropriate. The Check-in module efficiently handles the weekly recordkeeping tasks that would otherwise be a very tedious and time consuming job.
The Check-in grid can be customized to meet the different needs of each specific Awana Program to help maximize productivity.
| 1. | Start by showing or hiding the columns based on which are used. For example, if Church Attendance is not tracked, hide the "Attend Church" column header. If weekly Dues payments aren't tracked, hide the "Dues" header band and all of the dues-related columns will be hidden. |
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When choosing to hide columns, be sure to understand the difference between a header band and a column header. In the above graphic, one header band is labeled Misc. Beneath Misc there are individual column headers labeled Uniform, Bible, Book, etc. Hiding a header band causes all of its column headers to also be hidden. |
| 2. | To use the Custom1 and Custom2 check box columns, make them visible and then customize the Display Names under Admin > Club Setup > Custom Fields. Set the Custom check box columns' point values under Admin > Club Setup > Club Names, Logos, Dues and Points. |
| 3. | Resize column widths as desired by dragging a column header or a header band's right edge to the left or right. For example, if the Church Attendance column is hidden, the Attend header band can be resized so it is more narrow. |
| 4. | Save the desired settings! After adjusting the grid, click the Grid button in the toolbar and select Save the current grid layout. This ensures AWdb sets things up the same way after the next log in. |
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The customized grid settings are saved per user. Each individual user can (and should) set preferred grid layouts. Each person using AWdb should have an individual User Account with a unique name and password. |
There are additional customizations that can be made each week to accomplish specific tasks. Here are a couple of examples:
| 1. | When entering data from worksheets that are organized by Club Name, use the Show: club name drop-down check list to select only one club at a time to display. For example: To record attendance and handbook sections only for Sparks clubbers, reduce the number of rows in the grid by selecting "Clubbers" and "Sparks" in the Show: drop-down lists in the toolbar. Once data entry for Sparks is completed, select another club name, like T&T, to continue data entry for the next group. |
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If you always limit the records displayed to a single club, try hiding the Club Name column in the grid to reduce horizontal scrolling. |
| 2. | When entering data from worksheets that are organized by Team Color for a single Club, after selecting the specific club to Show, group the records by Team Color. |
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Grouping by Team Color makes it easy to enter Game Points (if those are tracked). Also, statistics are shown for each node (in this case, each Team Color). |
| 3. | When entering data from worksheets for handbook section completion, filter the grid to show a selected Primary Handbook (like Grace in Action, or Appleseed). Further filter the grid to show those who attended on the given club date (Attend = true). This makes it it easy to multi-select records and mark the same handbook section for all of the members at once. |
When the specific task is completed, use the Grid button and select Reset Grid Layout to return to your custom grid settings.
The Check-in Module is discussed in more detail by dividing it into three sections: The Toolbar, The Check-in Grid, and The Sections Completed Grid.
